Appointments & What To Bring

Making an Appointment

In order to notarise a document, you will need to make an appointment to see me, as personal attendance is usually required.

You can make an appointment by:

Please do not sign any documents before your appointment — they must be signed in my presence.

Please send scanned copies of the document(s) in advance of your appointment.

I generally see clients during normal office hours but can offer appointments outside these times by arrangement.

Identity Checks

I will need to confirm your identity before I can notarise any documents for you or your organisation. Please therefore provide the following:

For all clients:

  • The documents that are to be notarised

  • Official translations (if document is in foreign language)

  • Any covering letter or email from the foreign lawyer explaining the requirements

  • Proof of identity

Proof of identity – individual clients

  1. Photographic ID: your current passport and/or national identity card

  2. Proof of your current address:

  • Valid driving licence

  • Utility bill (gas, electricity, water etc.) dated within the last 3 months (mobile phone bills are not accepted)

  • Bank statement dated within the last 3 months

‍ ‍3. Name changes or spelling variations: provide supporting evidence such as:

  • Birth certificate

  • Marriage certificate or divorce decree

  • Deed poll or change of name deed

Proof of identity – corporate clients

 If acting on behalf a company, partnership, charity or club, additional documents will be required.

For all organisations, I will require:

  • Evidence of identity (as above)

  • A copy of your current letterhead (showing registered office if a company)

  • A letter of authority, minutes, resolution, or power of attorney authorising the signatory to sign the document

Additionally, for companies:

  • Certificate of Incorporation and any Change of Name

  • Memorandum and Articles of Association

  • Details of directors and secretaries

  • I will carry out a Companies House search just before our meeting to obtain an up-to-date company record

If the company was incorporated outside the UK, evidence that it is properly constituted under the laws of that country must also be provided. This can be obtained from the company’s accountant or legal representative.

Additionally, for partnerships, clubs, etc:

  • A copy of the Partnership Agreement, Trust Deed, Charter, or Constitution/Rules

Please note: company searches may affect the overall level of fees charged.

​If you have any questions or queries regarding the above, please do not hesitate to contact me.